Faculty & Staff Information
The College's 63rd Commencement Exercises will be held on Saturday, May 18, 2013. Below please find important Commencement information that is given to the graduates at rehearsal. Many of you may be familiar with the Commencement ceremony format however if you are new to the College this information may be useful.
Please familiarize yourself with the diagrams. To retrieve these documents please make sure you are logged in to Novell and then navigate to P:\Commencement_Info. Click on Physical Education Building Plan.docx and Physical Education Building Rain Plan.docx
You can also view and/or print the Academic Procession Line-up by navigating to P:\Commencement_Info. Click on Academic Procession Line-Up.xlsx and Cover Sheet for Academic Procession Line-up.docx. To find your place in the line-up press control F and type in your last name. This will bring you to your place in the line-up. Listed at the end are the names of those excused, those who will be sitting on the platform, and those who are on duty. If you are sitting on the platform you should assemble in the mansion where you will get instructions from Carol Murray. If it rains the Platform Party will assemble in the Dance Studio located in the Physical Education Building.
Paul Basinski with the help of a few others will be organizing the line of March. If you have any questions regarding Faculty Line-Up) you can contact him at ext. 4828 or e-mail paul.basinski@sunyorange.edu
Message to all F/T SUNY Orange employees. If you would like to present an immediate family member with their diploma during the commencement ceremony you need to notify Belén Medina by 4/29/13. She can be reached at 845-341-4010 or by e-mail at belen.medina@sunyorange.edu. Also, have your family member contact our office to give permission for you to present them with their diploma.
ORANGE COUNTY COMMUNITY COLLEGE
SIXTY- THIRD COMMENCEMENT EXERCISES
Saturday, May 18, 2013
Commencement Ceremonies begin at 10:00 a.m. SHARP
FORMATION
LINE UP EARLY ‑ DON'T BE LATE.
Graduates will assemble along the sidewalk directly across the street from the main entrance to the Physical Education Building at 9:25 a.m. SHARP. Faculty and emeriti will assemble right behind the Graduates. The platform party will assemble at Morrison Hall and will be at the end of the procession line. Formation time for faculty & emeriti will be 9:30 a.m.
At 9:45, staff members Steve Harpst and Neil Foley will REMOVE the names of the ABSENT GRADUATES from the list to be announced and REMOVE THEIR DIPLOMAS from the platform. Once the attendance is taken and the DIPLOMAS ARE REMOVED, NO-ONE will be added to the procession. The formation will be completed at 9:45. At precisely 10:00 a.m., the procession will begin.
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IN CASE OF BAD WEATHER
EXERCISES WILL STILL TAKE PLACE IN THE PHYS. ED. BUILDING BUT LINE-UP WILL BE AS FOLLOWS:
Graduates will assemble in the upper corridors. The head of the line will be in the corridor which is near the snack bar (South field side.) The line will run through the observation deck of the handball courts and continue down the corridor adjacent to the P.E. offices, ending in the main lobby. Faculty and emeriti will assemble in the basement of the P.E. Building. The head of the line will be in the area adjacent to the main men's locker room (South field side), continue down the corridor and through the entrance level to the handball courts. The line may be long enough to extend beyond the handball court area down the adjacent corridor. They will march up the stairs to the upper corridor and into the gym. The Platform Party will assemble in the Dance Studio in the Physical Education Building.
Since the building will be crowded it is important that you pay strict attention to the student and the faculty formation leaders. After lining up, on signal from the Marshal‑of‑the‑Exercise, Professor Winter, the formation will proceed to the gymnasium.
FOLLOW THE DIAGRAM FOR THE GYMNASIUM SETTING.
Marching Order:
- (1) Marshal of the Exercise, Professor Stephen Winter
- (2) Chairman of Commencement, Paul Broadie, II
- (3) Student Marshal
- (4) Graduates
- (5) Professors Emeriti
- (6) Faculty & Staff
- (7) Alumni
- (8) Platform Party.
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PROCESSION AND CEREMONY (IMPORTANT)
The procession will begin promptly at 10 a.m. and will proceed to the Physical Education Building. IT MUST BE EMPHASIZED THAT ALL GRADUATES WHO APPEAR AFTER THE FINAL ATTENDANCE IS TAKEN AT 9:45 A.M., WILL NOT BE INCLUDED IN THE CEREMONY.
Men only will remove their caps for the National Anthem and the Alma Mater.
Graduates will be seated upon the signal from Professor Winter and will remain seated until it is announced ‑
"Will the graduates please rise."
On signal from staff member, graduates in the front row will face left, walk out of their row and proceed to the platform to receive diplomas. When the first row begins to move to receive diplomas, the remaining graduates will be seated in order not to obstruct the view of the audience.
When the first row has reached the end of the far left seats (watch our staff member), the graduates of the second row will stand and follow behind the last graduate of the first row…the third row will follow the second…etc., through all the rows. Graduates will not go forward to receive their diplomas until their names are called (watch Mr. Harpst). Upon receiving diplomas, graduates will return to their original seats by entering their rows on the same side as when first seated and sit down immediately.
After all diplomas have been awarded Ms. Heather Perfetti, Vice President, Academic Affairs will instruct all graduates to move their tassels to the left signifying they are now Alumni of the College.
After the last speaker has delivered his/her speech Dr. Richards will instruct all assembled to rise for the playing of the Alma Mater. Professor Winter will lead the Recession.
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RECESSION
The aisle for the recession will be the aisle on the graduates' left. (as they are seated facing the platform). In the recession, the reverse order of the procession will be used ‑ i.e. Professor Winter (Marshal of the Exercise), the Platform Party, Professors Emeriti, Faculty & Staff, Student Marshal and Graduates. In the recession the graduates march out last, after the faculty & staff. It is most important that the student marshal lead the graduates across East Conkling Avenue along the roadway passing the Gilman Center towards Morrison Hall. The recession will end at Morrison Hall.
IF IT IS RAINING, space will not permit the graduates to recess (march out of the gym). Only the platform party and faculty will be in the recession. Graduates will remain at their seats in the Gym. When the music stops, graduates will then be free to leave, meet parents and friends, etc. Please advise your guests to leave the Physical Education Building as soon as possible to relieve congestion. They may leave from all doors marked "EXIT" including those directly out from the large gymnasium.
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ACADEMIC ATTIRE
All faculty, staff and graduates are required to wear academic regalia (caps & gowns). If you do not have your own regalia, a cap, gown and hood may be ordered from the College Bookstore. You must contact the Bookstore as soon as possible. The deadline to buy the academic regalia is February 15, 2013. If you would like to rent the academic regalia the deadline is March 15, 2013. Rental prices and applicable late fees when renting after the deadline can be found on the Bookstore website at www.sunyorangebookstores.com by clicking on "Faculty Resources" in the left column of the home page, then "Faculty Regalia". Any questions please call (845) 341-4815. The The information needed by the Bookstore is: degree held, from what college or university, your height, weight and hat size.
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DIAGRAMS
Please familiarize yourself with the diagrams. One is a Physical Education Building Plan and the other one is the Physical Education Building Rain Plan. They can both be found on the P: drive under Phys Ed Bldg Plan.docx and Phys Ed Bldg Rain Plan.docx
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